Last updated on March 1st, 2026
1. Introduction
The Workplace Health & Safety Policy of Sports For Life (SFL) aims to create a safe and healthy work environment for the Employees, Students, Parents, Coaches, other supporting Staff and stakeholders. It lays down the rules, regulations and available safety measures to be followed to ensure protection while conducting regular activities, or especially in the case of executing hazardous activities, if any; and create a healthy & safe workplace.
2. Scope & Applicability
This policy applies to all individuals working at all the levels and grades, including the Directors, Senior Managers, Managers, Officers, Associates, Coaches, other Academy Staff (whether permanent, fixed-term or temporary), Trainees, Volunteers, Third-Party Staff, Casual Workers and Agency Staff, Agents, or any other person associated with the Company (collectively referred to as “Employees”), and visitors working/present at the workplace.
The workplace includes the following –
2.1. All offices, academies, centers, playgrounds, stadiums, or other premises where the Company’s business is conducted.
2.2. Any other site, away from the Company’s premises, where all Company-related activities are performed.
2.3. Any place visited by the employee in the course of employment, including a dwelling place, playground, stadiums etc.
3. Objective
At SFL, we are committed to safeguarding the quality of workplace environment and the good health and safety of all those who are associated with the Company.
The objective of this policy is to define the framework & periodical reviews of the following –
3.1. Health & Safety provisions provided by the Company.
3.2. Role and responsibilities of the assigned personnel.
3.3. Identification & assessment of potential risks to the well-being of Employees, Coaches, Students, Parents, Customers and other stakeholders.
3.4. Prevention and containment of risks and potential consequences.
3.5. Regular monitoring & measuring of various health & safety systems & structures in place and continue to strive for improvement.
3.6. Driving sensitization and awareness among Employees & Coaches to promote a strong sense of responsibility.
3.7. Reporting mechanism
4. Implementation of Workplace Health & Safety Policy
Workplace Health & Safety includes both physical and psychological safety of Employees. The Company believes in providing the best facilities that safeguard the health and well-being of all our Employees. General guidelines are being provided for all premises of the Company as follows:
4.1. Cleanliness & Ventilation:
The Company will ensure a clean and hygienic work environment, free from odors and breeding of pests.
The Company will ensure that adequate ventilation is there at the Corporate Office premises and at all centers, with air conditioning and filtration systems in place where applicable, so that it does not lead to suffocation or breathlessness.
4.2. Visibility:
The Company will provide adequate lighting to ensure safe conduct or work. The lights and fittings should avoid dazzle and glare and shall be positioned in such a manner that does not cause hazards. There should also be availability of Emergency Lights.
4.3. Clean Drinking Water:
The Company will provide clean drinking water facilities on all its premises and arrange periodic maintenance of the water filter or dispenser.
4.4. Sanitation:
The Company will provide hygienic sanitary facilities on all its premises and make arrangements for regular cleaning of the facilities to avoid spread of any infectious diseases and to maintain overall hygiene.
4.5. First-Aid Facility:
The Company will make First-Aid kits available at all its premises with all required medical items and equipment available. The Company will also provide details of psychological first-aid providers.
4.6. Fire Safety Equipment & Training:
The Corporate offices are compliant with fire safety rules, and all its premises are equipped with Fire Extinguishers. The Company will arrange periodic fire safety training for all Employees, staff and students on all its premises and will undertake continuous Due diligence checks.
4.7. Handling Electrical Equipment and Portable Tools:
The following guidelines to be followed if any Employee needs to use any electrical equipment and/or portable tools –
4.7.1. All electrical points, tools, hand-held power tools, charging sockets should be in good working condition, properly insulated, and regularly checked, serviced, and repaired.
4.7.2. Electrical hand tools to be connected to only appropriate safe voltage outlets.
4.7.3. Handles/hammers of hand tools, if any, should be firmly in position before use.
4.7.4. The selection of hand-held power tools should be based on –
4.7.5. Operations and/or work to be performed
4.7.6. Suitability to the environment in which they are used
4.7.7. Employee’s capability to handle the equipment
4.7.8. If there are Electrical devices such as Microwave Oven, Fridge, Electric Kettle, Hand-drier machines etc., the Company will ensure periodic servicing and maintenance of the same. If any damage or malfunction is found, the Company will address them immediately and ensure its repair.
4.8. Handling items classified as Hazardous or Dangerous:
If there is any chemical/bio-medical or other substance/items/equipment to be used by the Employees for any business purposes, the Company will ensure that those are handled by Industry experts. Employees who are not trained in handling such items should be prohibited from using the same.
The Company shall arrange trainings for the Employees on definition, types and classification of hazardous/dangerous items, how to identify them, their usage, and how to prevent and contain any risk from those materials, for awareness purposes.
4.9. Background Verification:
The Company conducts Background Verification of all existing Employees as well as potential candidates for whom an Offer of Employment is being considered, and only upon receiving a clear positive report, the Offer is extended.
The Background Verification Process includes the following –
4.9.1. Identity Verification
4.9.2. Court/Criminal Records Verification
4.9.3. Police Records Verification
4.9.4. Address Verification – Permanent & Current
The purpose of Background Verification is to protect the company's reputation, assets, finances, and overall security by preventing the hiring of dishonest or fraudulent individuals, ensuring workplace safety, and maintaining compliance with regulatory requirements. Through Background Verification the Company intends to identify any risk factors and build a trustworthy workforce that aligns with the values of the Organization and contributes to its long-term growth and development.
4.10. No Smoking Policy:
All Company premises are strictly No-Smoking zones. Smoking of tobacco through cigarettes, cigars, e-cigarettes, narcotics, and vaping is prohibited on all premises of the Company. It is to prevent exposure to harmful substances, which can lead to serious diseases and affect individuals particularly with pulmonary diseases; and ensuring safety of all.
4.11. Personal Protective Equipment (PPE):
All employees should adhere to the safety guidelines laid by the Company. If any Employee’s job requires visit to any hazardous sites, or if there is a possibility of being exposed to hazardous or dangerous or life-threatening situations, it is mandatory to wear PPE. The Company will provide PPE to the employees concerned for their protection, in such situations.
4.12. Progressive Steps:
The company will take necessary additional steps such as doctor or ambulance on call, list of hospitals/medical centers in closest proximity to the centers/office premises, providing or arranging counselling services, etc.
4.13. Continuous evaluation of Health & Safety provisions:
The Company is committed towards continuous improvement of the Health and Safety provisions and hence is –
4.13.1. Dedicated to conduct regular Safety Audits of the existing facilities; and,
4.13.2. Striving to identify and implement additional factors and provisions and preventive strategies which could improve the overall working conditions for all Employees.
5. Procedures to be followed
5.1. Safety Audits:
Regular inspections and audits for safety equipment should be conducted. The Company’s hardware including laptops, visualization tools, infrastructure, other equipment, shall undergo regular maintenance and inspection. Repairs will be carried out based on reports submitted by the Health & Safety Officers.
5.2. Employee Training & Awareness:
Training for Employees on health and safety risks and best practices shall be provided at the following stages -
5.2.1. At the time of induction into the company.
5.2.2. Training on usage of any Toolbox/First-Aid procedures to be conducted at regular intervals.
5.2.3. Employees engaged in specific high-risk areas will be given additional training relevant to risks surrounding their work environment.
5.2.4. Annually when policies are updated and published within the organization.
5.3. Contractor & Vendor Agreements:
Applicable safety norms shall be prescribed in respective vendor contracts, and the Supplier Code of Conduct shall be provided to all suppliers and sub-contractors, if applicable.
5.4. Emergency Response Planning:
The Company shall prepare an emergency response plan which prepares all employees for any emergency event such as fires, or any other natural disasters, any medical emergency. Specific personnel will be assigned the responsibility of carrying out the emergency response, at office premises, centers or other event venues.
Emergency response procedures are maintained by the Company as part of the standard operating procedures.
6. Risk Assessment
6.1. Appointment of Health & Safety Officers (HSO): The Company shall assign the role of Health & Safety Officer (HSO) to one Employee at each of its premises. Information of the HSO will be shared with respective units and the concerned stakeholders.
6.2. Risk Assessment Mechanism: The Company shall define the Risk Assessment Framework/Due Diligence Checklist, which will include the outline of the process of identification of risks, frequency of audits, formats for incident logs, reporting and documentation etc.
7. Incident Records & Management
7.1. A detailed incident management process shall be carried out based on the risk assessment carried out and part of the standard operating procedure.
7.2. Security incidents, accidents, threats, system vulnerabilities, known or suspected violations or weaknesses observed shall be duly reported immediately to the HSOs.
7.3. The HSO will handle all reported incidents as per the Incident management process outlined below.
7.4. Necessary correction and corrective and preventive actions are to be taken by the HSO to reduce the recurrence of incidents.
7.5. All incidents should be recorded, monitored, tracked and disclosed to the Board of Directors and/or relevant stakeholders (investors/government authorities, if required).
7.6. The Company Management/Board of Directors shall set continued improvement objectives and targets regarding health & safety related incidents, which shall be periodically reviewed to ensure that they are being met at the individual unit and corporate levels.
8. Responsibilities
The Board of Directors of the Company shall have the overall responsibility for ensuring this Policy complies with legal and ethical obligations, and that all those under SFL’s control comply with this policy.
The Company Management will be responsible and will be held accountable for the occupational safety and health performance of the Company.
The Human Resources Head shall work closely with the Board of Directors, Company Management and other key team members to ensure the continuity of established procedures. The Human Resources Head shall also supervise the establishment of new centers and facilities and the implementation of the Health and Safety Policy at those premises.
The Head of Safeguarding & Wellness shall overlook the mechanisms for prevention and redressal of any health, safety & wellness related matters.
The HSO will be responsible for the following –
8.1. Be aware and vigilant about the safety standards and procedures of their premises.
8.2. Implement this policy and ensure that all Employees of their premises adheres to the Policy.
8.3. Monitor the use and effectiveness of the policy on a regular basis and address queries coming from the Employees related to this Policy.
8.4. Conduct safety audits of their premises on a regular basis.
8.5. Be responsible for providing first-aid and handling the first-aid kit(s).
8.6. Ensure procurement of necessities in a timely manner.
8.7. Assess potential risks and threats to Employee Health & Safety.
8.8. Take necessary measures for prevention of any incidents or accidents.
8.9. Be responsible for any repair or maintenance work as and when required.
8.10. Maintain written records of any and all incidents, accidents, maintenance & repair work, any breach of the policy by any Employee etc. and share reports on a periodic basis to the HR Department.
8.11. Periodically review the implementation, suitability, adequacy and effectiveness of the Policy and if any area of improvement is identified, those shall be implemented as soon as possible.
The employees shall follow the guidelines laid down in this Policy. All employees are required to avoid any activity that might lead to, or suggest, a breach of this policy.
It is the duty of every employee to work in a safe manner so as not to endanger their colleagues at work and/or during any work-related gathering or travel.
9. Community Expectation
The Workplace Health & Safety system in force at Sports For Life (SFL) is based on the core principles of this policy and is fully compliant with the laws and regulations that from time to time apply in India. The system will be reviewed and updated continually to align with newly introduced rules, changes within the Company, and the expectations of the individuals involved. SFL actively encourages all employees, functions, and its subsidiaries to champion the principles described in this document and encourages all SFL Employees to adopt these Health & Safety principles as part of their daily experience.
10. Breach of Policy
10.1. If Employees are aware of any violation of this policy at the Company, they can report the incident to the HSO. The HSO to then further escalate it to the Academy Operations Manager (For Academies) or the HR Department (For HQ). There will be no retaliation against the person who is reporting the violation.
10.2. In case any breach of policy is reported under this policy, the Company Management shall conduct an enquiry.
10.3. The Company shall take disciplinary action against any employee violating the Policy. Such disciplinary action shall include action up to but not limited to dismissal of Employment. All cases will be audited and reviewed in detail taking into account documents and interviews.
10.4. Confidentiality will be maintained at all stages of the investigation.
11. Communication
11.1. Internal: The Company shall conduct training on this policy for all employees at all premises - as a part of the induction process for all new employees and regular training for all existing employees on how to adhere to and implement this policy. This may also include conducting surveys or collecting feedback from employees about the implementation of this policy.
11.2. External: The relevant provisions of this policy must be communicated to all suppliers, contractors, business partners and visitors by the relevant employees at the outset of the Company's business relationship with them and as appropriate thereafter or before any visit to the premises.
11.3. Disclosures: The Company shall make necessary disclosures about the compliance of this Policy to relevant stakeholders as per statutory or voluntary requirements.
12. Revision
The revision of this policy shall be subject to decisions taken by the HSO and subject to ratification by the Company Management & Board of Directors. Any changes or revisions made will be notified to the Employees accordingly.